Privacy Policy

KMF Training and Consultancy Ltd is a registered company.


KMF Training and Consultancy Ltd. is committed to protecting your personal data. We have constructed this policy to explain the parameters of how and why we use your personal data and to make sure you remain informed.

This policy is also intended to highlight how we use any information we collect about you, how you can tell us if you prefer to limit the use of that information and procedures that we have in place to safeguard your privacy.

KMF Training will invite learners, potential learners, clients and affiliates to opt in or expressly consent to receive information about our services, courses and products. You will be able to choose how we contact you and to even not receive information from us at any time in order to give you more control over these features.

If you do provide personal information to use to KMF training, we will assume that you have read this Privacy Policy and have consented to us using your personal information in the ways described in this Policy and at the point where you give us your personal information.

Important information

Email –

Address –

KMF Training & Consultancy Ltd
Digital Media Centre
County Way
S70 2JW

Phone number - 01226 720 700

KMF Training and Consultancy Ltd will never sell your personal data. We may share personal data with other organisations who we work with to provide the service to you (for example, awarding body’s for course accreditation). However, these activities will be carried out under contracts which have strict requirements to keep your information confidential and secure.

Our registered company number is 9880980 and we are located at The Digital Media Centre, County Way, Barnsley, South Yorkshire S70 2JW. We are registered with the Information Commissioner’s Office in the UK and our ICO registration number is ZA279901. For the purposes of the Data Protection Act 2018 and the General Data Protection Regulation (GDPR), the data controller is KMF Training & Consultancy Ltd.

Information we collect from you

Personal data you give to us

We collect data you give to us. For example:

  • If you contact us, we may keep a record of that correspondence.
  • Personal details (name, date of birth, email ID, address, telephone number, mobile number, education details etc.) when you sign up to a course/qualification agreement
  • Organisation Details (your organisation’s name, your position, business address, office phone number, etc.)
  • Data known as sensitive personal data (ethnicity, additional learning needs, etc.)
  • Financial information (payment information such as credit/debit card or direct debit details.
  • Details of your visits to our website including, but not limited to, web server statistics, traffic data, location data and details of the web pages and resources that you access.

Accidents or other unforeseen incidents

  • If an accident or incident occurs in one of our training centres or involving one of our employees, then we will keep a record of this (which may include personal data and sensitive personal data).

Our lawful basis for processing data

We only ever use your personal data with your consent, or where it is necessary:

  • To enter into, or perform, a contract with you
  • To carry out our obligations arising from any contracts entered into between you and us
  • To comply with a legal duty
  • To protect your vital interests; this means, for example, keeping you safe from harm
  • For our own (or a third party's) lawful interests, provided your rights are not affected

We will only use your information for the purpose or purposes it was collected for.


We use personal data for administrative purposes. This includes:

  • Receiving payment (e.g. direct debits or payment card details)
  • Maintaining databases of our learners and their educational progress
  • Performing our obligations under apprenticeship or training contracts
  • To allow you to access secure areas of our website (such as ‘My Account’) when you choose to do so
  • Helping us respect your choices and preferences (e.g. if you ask not to receive marketing material, we’ll


KMF Training will never sell personal data. Remember, if you have opted in to our marketing then we may contact you with any information about our services and products.

We may share personal data with other organisations who provide us with services. For example, we may use an IT supplier to process personal data. However, these activities will be carried out under contracts which have strict requirements to keep your information confidential and secure.

Electronic data and databases are stored on secure computer systems and we control who has access to information using both physical and electronic means.

Our employees receive data protection training and we have a set of detailed data protection procedures which personnel are required to follow when handling personal data.

Where we have given you (or where you have chosen) a password which enables you to access certain parts of our website, you are responsible for keeping this password confidential. We ask you not to share a password with anyone. It is therefore at your own risk.

Once we have received your information, we will use strict internal procedures and security features to try to prevent unauthorised access. We also keep your information confidential. The internal procedures of KMF Training & consultancy Ltd cover the storage, access and disclosure of your information.

KMF Training Payment Security

Any electronic forms of payment will use secure web technology to encrypt the data. KMF Training utilise PayPal for any Online payment or Card payment agents which complies with the payment card industry data security standard (PCI-DSS) published by the PCI Security Standards Council and will never store card details.

Information and data storage

KMF Training and Consultancy Ltd operates in the UK and we store data with the EEA (European Economic Area). We will not store data outside of the EEA. We will only store data for the intended purpose and only for the minimum amount of time it is needed. This time will vary depending on the intended use, for example, data stored for a learner to complete one of our short online courses will be stored for a shorter time compared to learner data stored for one of our longer curriculum-based courses. We shall continue to review data that we hold and delete such data when it is no longer required.

Your right to access your information

Under the General Data Protection Regulations (GDPR) you have the right to access data we have stored in relation to you. Your rights under GDPR are

1. The right to ask and be told whether or not we have your personal data and, if we do to obtain a copy of the personal data we hold (this is known as a subject access request)

2. The right to have your data deleted (though this will not apply where it is necessary for us to continue to use the data to administer your training course or apprenticeship.

3. The right to have incorrect data amended/corrected

4. The right to object to your data being used for marketing purposes or profiling.

Any questions you have in relation to data stored or any access request queries can be directed to the email below.

Cookies and IP address use

Cookies are small text files stored on your computer when you visit certain web pages. We use cookies to keep track which pages you have visited, and to remember you when you return to our site. Please note that cookies can't harm your computer in any way. We don't store personally identifiable information in cookies we create, but we do use encrypted information gathered from them to help improve your experience of the site. For example, they help us to identify and resolve errors, or to determine relevant related products and services to show you when you're browsing. This information is part of our effort to comply with legislation, and to make sure we're honest and clear about your privacy when using our website.

By continuing to use this website you are giving your consent to their use, if you are unhappy with this, you must stop using this website immediately.